Privacy Policy

Last Updated: March 7, 2025

1. Introduction

At GROCO (by Code Aetheris), we value your privacy. This policy explains how your personal information is collected, used, and protected when using our AI-powered conversation practice platform.

2. Information We Collect

Audio and Video Data: Only collected if you record your session, and it is available only to you.

  • Practice conversation recordings
  • Optional video input for body language analysis
  • Screen sharing, if enabled by you

Account Information:

  • Name and email address (during account setup)
  • Authentication data from third-party logins

Usage Data:

  • Conversation transcripts (if recording is enabled)
  • Performance analytics and improvement feedback
  • Technical info like IP address and device/browser type

3. How We Use Your Information

  • To provide accurate AI-powered conversation feedback
  • To assess both verbal and non-verbal communication
  • To personalize your learning sessions
  • To maintain system integrity and security

4. Data Sharing

We share limited data with trusted service providers such as:

  • AI model providers (for processing conversations)
  • Analytics tools (to improve user experience)
  • Secure cloud storage providers

We never sell your personal information to anyone.

5. Data Security

We protect your data using best-in-class practices including:

  • Encryption of sensitive recordings and transcripts
  • Secure cloud infrastructure with access controls
  • Regular internal audits and security updates

6. Your Rights

  • Access and review your past conversation data
  • Delete specific sessions and all related data
  • Control recording and sharing permissions in your account

When you delete a session, we permanently erase all related content from our servers.

7. Data Retention

  • For active accounts: data is retained as long as needed to provide service
  • Deleted accounts: data is removed within 30 days
  • Anonymous analytics: retained up to 12 months

8. Children's Privacy

GROCO is not intended for users under the age of 13. If we discover such data, we will delete it immediately.

9. Policy Updates

We may occasionally update this policy. Significant changes will be communicated via email or an in-app notification.

10. Contact

If you have any questions about this policy, please reach out at support@codeaetheris.com.